Graduate Student Reimbursement
The declining balance card is available for graduate students traveling for conferences, other approved University business, and graduate student club expenses (president and treasurer only). Cash expenses (purchases made with your own personal debit/credit card) can also be entered in the Wells Fargo platform for your reimbursement.
Go to the Purchasing website for details on obtaining your card, adding funds to the card, removing funds from the card, and how to reconcile your expenses in the Wells Fargo platform
All transactions made with the declining balance card must be reconciled by the due dates listed on the Purchasing Services OneCard calendar.
If a transaction is made for an unallowable expense or not in compliance with the Business & Travel Expense Policy, the graduate student will be personally responsible for repaying that amount.
Graduate Student Senate Travel Grant and graduate club expenses follow both the GSS Fiscal Governance and LU Business & Travel Policies.
Questions regarding the Wells Fargo platform, please reach out to Brenda Bachman (BKB204). For questions regarding GSS Travel Grant & club expenses please reach out to Kathy Orrok (KMF307).