Graduate Student Reimbursement
As of October 10, 2025, the declining balance card is available for graduate students traveling for conferences and other approved University business. It is also available to use for graduate student club expenses (president and treasurer only). This eliminates the need for graduate students to pay for expenses out of pocket and then wait for reimbursement.
Important Policies:
All transactions made with the declining balance card must be reconciled by the due dates listed on the Purchasing Services OneCard calendar. If a transaction is made for an unallowable expense or not in compliance with the Business & Travel Expense Policy, the graduate student will be personally responsible for repaying that amount.
Go to the Purchasing website, grad student requests page for complete details, a step-by-step guide for obtaining your card, adding funds to the card, and how to reconcile your expenses in the Wells Fargo platform.
Questions regarding the Wells Fargo platform, please reach out to Brenda Bachman (BKB204). For questions regarding GSS Travel Grant & club expenses please reach out to Kathy Orrok (KMF307).